Cornell University requires that vendors who perform a service that may result in liability to the university meet certain minimum levels of insurance coverage. Vendors must submit evidence of adequate insurance coverage prior to performance of work or services for the university. If you are unsure as to whether the intended service provider must provide proof of insurance, contact Risk Management and Insurance.
Caterers who have already provided proof of adequate insurance are listed on Risk Management and Insurance’s Web site. The Office for Supply Management Services (SMS) also maintains a list of vendors that have supplied proof of adequate insurance coverage.
If a unit wishes to engage a vendor to perform work or services, and that vendor does not appear on the lists of those with adequate insurance, SMS should be contacted as soon as possible. SMS will contact the vendor to obtain the appropriate insurance certificates and add that vendor to the appropriate list once proof of insurance has been submitted.
Caution: Vendors are not to commence work or services for the university prior to the submission of proof of adequate insurance.
Minimum Insurance Coverage Requirements
- Statutory workman’s compensation: Insurance under the laws of the State of New York and any other laws that may be applicable thereto. Coverage “B,” Employer’s Liability, must have limits of at least $100,000.
- Comprehensive general liability insurance: Subject to limits of $1,000,000 for each occurrence. Coverage must be provided for bodily injury liability, broad form property damage liability, contractual liability, and products/completed operations coverage. Completed operations coverage is to be maintained for a minimum period of two years after the completion of the Cornell contract.
- Automobile liability insurance: Subject to a combined single limit of $1,000,000 for each occurrence for bodily injury and property damage. Such automobile liability insurance shall be for the contractor’s owned, non-owned, and hired vehicles.
- Cornell University must be added to the vendor’s comprehensive general liability insurance policy as an “additional insured,” and evidence of such will be provided in all certificates of insurance.
Other Requirements
- All liability policies should be issued on an “occurrence” basis.
- The vendor must indemnify Cornell University as stated in section twelve of the Terms and Conditions of a Purchase Order.
- All certificates of insurance must provide for a minimum of 30 days notice to Cornell University prior to the cancellation of, non-renewal of, or a change in policy terms and/or conditions.
- A certificate of insurance for all policies required must be issued to Cornell University and received by SMS prior to any work commencing under any contract subject to these requirements.
