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Contracts for Services

Engaging Independent Contractors and Consultants

Before engaging a service provider, you must evaluate whether the individual or entity providing the service should be classified as an employee or an independent contractor (vendor), based upon IRS guidelines. The evaluation and classification must be performed before engaging an individual or entity to perform services, and before any services begin. Attach the contract and any supporting documentation (e.g., service provider questionnaire and evaluation worksheet, scope of work, single/sole source justification form) to the requisition or I Want doc PRIOR to the start of service.

Step 1: Evaluate the Service Provider

  1. Use the Service Provider Evaluation Decision Flowchart from Section 700 of the Buying Manual to determine whether you must contact another university office for guidance, appoint the service provider as an employee, or perform a service provider evaluation.

  2. If the flowchart directs you to a Service Provider Questionnaire:
  • Send the following form to the vendor to complete:

Service Provider Questionnaire (PDF, 1.18 MB)
Aids Cornell in evaluating of the vendor's “independent contractor status” based on IRS guidelines.

  • After the vendor returns the completed questionnaire, use it to complete the Service Provider Evaluation Worksheet which follows, and submit it to your financial transaction or business service center:

Service Provider Evaluation Worksheet (PDF, 213 KB)
Assists in completing the evaluation of behavioral control, financial control, and nature of the relationship. Attach the service provider questionnaire and the evaluation worksheet to the requisition.

Step 2: Select an Engagement Process

  1. If the service provider is classified as an independent contractor:
  • Complete the appropriate consulting agreement for the services to be performed and follow the purchase order process.
  1. If the service provider is classified as an employee:
  • Consult your unit's human resources department.
Consulting Agreements

For Individuals Who Are Independent Contractors or Consultants

For Entities (Corporations, Partnerships, LLCs, LLPs)

Contracts for Other Services

Note: All final search firm agreements must be approved by Human Resources. The authorizing party must retain a copy of this contract. In addition, please forward a copy of this agreement, completed and signed by the contractor and university representatives, along with all relevant attachments, to Allan Bishop, Recruitment and Employment Center, 337 Pine Tree Road, Ithaca, NY 14850 and Glenn Morey, Cornell Procurement Services, 395 Pine Tree Road, Ithaca, NY 14850.

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