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Contracts for Services

Engaging Independent Contractors and Consultants

Before engaging the services of an independent contractor or consultant, you must evaluate whether the individual or entity providing the service should be classified as an employee or an independent contractor (vendor), based upon IRS guidelines. The evaluation and classification must be performed before engaging an individual or entity to perform services, and before any services begin.

Step 1: Evaluate the Service Provider

  1. Use the Service Provider Evaluation Decision Flowchart from Section 700 of the Buying Manual to determine whether you must contact another university office for guidance, appoint the service provider as an employee, or perform a service provider evaluation.

  2. If the flowchart directs you to a Service Provider Questionnaire:
  • Send the following form to the vendor to complete:

Service Provider Questionnaire
Aids Cornell in evaluating of the vendor's “independent contractor status” based on IRS guidelines.

  • After the vendor returns the completed questionnaire, use it to complete the Service Provider Evaluation Worksheet which follows, and submit it to your financial transaction or business service center:

Service Provider Evaluation Worksheet
Assists in completing the evaluation of behavioral control, financial control, and nature of the relationship. Attach the service provider questionnaire and the evaluation worksheet to the requisition.

Step 2: Select an Engagement Process

  1. If the service provider is classified as an independent contractor:
  • Complete the appropriate consulting agreement for the services to be performed and follow the purchase order process.
  1. If the service provider is classified as an employee:
  • Consult your unit's human resources department.
Consulting Agreements

For Individuals Who Are Independent Contractors or Consultants

For Entities (Corporations, Partnerships, LLCs, LLPs)

  • Professional Services Agreement
    Use this contract for entities to address tax, liability, and contract terms and conditions.

  • IT Professional Services Agreement
    Use this contract for entities providing IT-related services to address tax, liability, and contract terms and conditions. The language is written specifically for information technology companies that may be providing software, hardware, or cloud services.

  • Amendment to Professional Services Agreement
    Use this form to amend the original Professional Services Agreement (e.g., extend dates, revise scope of work).
Contracts for Other Services
  • Caterer Contract
    Use this contract to address tax, liability, and contract terms and conditions.

Note: All final search firm agreements must be approved by Human Resources. The authorizing party must retain a copy of this contract. In addition, please forward a copy of this agreement, completed and signed by the contractor and university representatives, along with all relevant attachments, to Allan Bishop, Recruitment and Employment Center, 337 Pine Tree Road, Ithaca, NY 14850 and Glenn Morey, Cornell Procurement Services, 395 Pine Tree Road, Ithaca, NY 14850.

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