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Buying Manual

The processes and procedures documented in this Buying Manual have been developed to achieve responsible stewardship of university funds, and are based on sound business practices, best value, accountability, and compliance with donor, sponsor, and regulatory requirements. For additional procedures, see the Standard Operating Procedures for KFS e-docs.

The Buying Manual is accessible by Cornell University staff members only.

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Recent Buying Manual Changes
Buying Manual
Revision Date
Sections Revised Information Modified
January 15, 2015
615 New section for artwork loans and purchases for the Herbert F. Johnson Museum of Art
December 22, 2014

307 New section for Special Consideration for FTC/BSC Cardholders
700 Clarification regarding contracts
801 Revision for item receiving
October 17, 2014
304 Revised explanation of conditions for automatic pcard account closures.
September 10, 2014

205 Added table on when a W-9 or W-8BEN is required; updated IRS requirements; added DV vendor setup and approval process
302 Clarified prohibition on payments for services on procurement card
405 Updated standard insurance requirements
408 Added life-cycle cost analysis
Clarified contract review and signature responsibilities
700 Updated procurement decision flowchart
December 9, 2013  203 Revised services eligible for DV payment.
700, 701, 702 Decision flow chart updated to reflect changes to section 203. Service Provider Evaluation Worksheet must be attached to the requisition. New contract available for entertainment-related services.
408 New section for ENERGY STAR.

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