Payroll Services

The Kronos 4500 clock tutorial explains how to use your badge and the function keys, and how to understand the display indicators.

This section explains the steps that units or departments need to take to install a new Kronos clock or replace an existing clock.

Purchase the Kronos clock

Contact Payroll to request a clock quote. You'll receive a document from Payroll that you can use to purchase the clock with a procurement card or to create a purchase order. Expect a two-week wait between the purchase date of the clock and its arrival date. Kronos requires a signed quote be faxed separately prior to shipping.

Plan where and when the Kronos clock will be installed

For new clocks, allow a minimum of four to six weeks for network and electrical conduit installation.

1. Consult with your building or facilities manager to decide where the Kronos clock should be located. Keep in mind that CIT and Facilities may need to adjust the exact location to place network and power connections.
2. Have your building or facilities manager schedule the work with CIT and Facilities' Electric Shop. Their availability determines how quickly you can have a working Kronos clock.
   

• Order network connection installation using CIT's Voice and Data Request for Service. Specify that it is for a Kronos clock and needs a 10-space jack at the location of the clock so it can’t be unplugged. Once you have the ticket number, send it to Payroll so it can be added to your Kronos Clock Installation Request form (see next section).
• Order network AC power installation using Facilities' Service Request form. Specify that it is for a Kronos clock and needs power at the location of the clock so it can’t be unplugged. Once you have the ticket number, send it to Payroll so it can be added to your Kronos Clock Installation Request form (see next section).
  

Have the Kronos clock installed

1. Have your IT support person or your building or facilities manager complete the Kronos Clock Installation Request form (one form for each clock that needs installation) and return to Payroll. Provide the following information: 

• IT support contact – person who is requesting the power and network installation and knows where the clock is to be installed
• Pay rep contact name – person who will be setting up the people record of clock employees with Badge numbers and Device group
• Installation account – account to be billed for installation costs
• Standing work number – to be used for ongoing maintenance of the clock
• Network / modem monthly charge account – account to be billed for ongoing network charges
• Clock location and map of building – map should be in electronic form (if possible) and have the installation site circled
• Terminal Group Name – name that can be used for reporting purposes (for example, the name of the dining facility where the clock is located)

2. Once the network connection and network AC power have been installed.
   

• CIT Commercial Applications will assign a clock number and an IP number along with subnet and gateway information.
• Payroll will submit a ticket to have electricians install the clock.
  

3. Once the clock is installed, CIT Commercial Applications will program the clock and test that a punch put on by the electrician gets to the server.