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Genies, Selecting Employees, and Navigation

Reviewing Information: Genies

Genies are reports you can use to look at employee data. For example, the Pay Period Close genie shows approvals and sign offs by employee, supervisor, and pay rep. 

Genies make it easier for you to complete your work in Kronos. The following genies are available to supervisors.

Genie Use for When to Use
Reconcile Timecard Daily
Provides a listing of all your employees. Review for exceptions, such as missed time punches and no time worked. Frequently.
Accrual—Non-Union Employees
Monitor leave accrual balances, including health and personal leave, and identify negative balances, or accruals that exceed the allowed maximum. Displays only your non-union, benefits-eligible employees.

Note:
Non-benefits-eligible employees including students and some temps do not have accruals.
Toward the end of the pay period.
Accrual—Union and Non-Union Employees
Monitor leave accrual balances for all of your benefits-eligible employees.

Note:
Non-benefits-eligible employees including students and some temps do not have accruals.
Toward the end of the pay period.
Pay Period Close Track approvals. If employee approval is missing, send email reminders directly from the genie. For more information, see Change the Pay Period/Dates or Employees You’re Viewing (HyperFind). End of pay period.
Quick Find Search for individual employees by specific pay period, date, or range of dates. For more information, see the Kronos Basic (HTML) user manual. Any time.

Sorting

You can sort by any column in a genie.

Best Practice: A check mark indicates that a column has data. Sort by the column to see only employees who have data in that column. For example, sort by the Missed Punch column to see all employees with missing time entry punches. 

  • Click the heading of the column.
    You can do a primary and a secondary sort. Click the heading of a second column. A small arrow indicates which column is being used to sort. A small number 1 or 2 indicates the primary and secondary sorts.


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Change the Pay Period/Dates or Employees You’re Viewing (HyperFind)

Best Practice: Pay periods always end on Wednesday. If you are working in Kronos after the pay period ends, on Thursday, for example, be sure to switch the Time Period to Previous Pay Period

  1. Use the Show box to see different groups of employees.
  • All Home: shows all of the employees whose data you can access. (Includes employees who have other supervisors whom you back up.)
  • All Active Students: shows all student employees who have an active appointment, whether they have entered time or not.
  1. Use the Time Period box to see a different pay period, date, or range of dates. For non-exempt biweekly pay period and pay date calendars, click My Links and then Pay Calendars.

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Select Employees or Groups of Employees

Best Practice: Use this procedure to select a group of employees and then quickly approve their timecards.

You can view timecards for employees or groups of employees by selecting them in a genie. Once you have selected a group of employees, you can quickly move through them to review information or approve each timecard.

  1. In a genie, select an employee or group of employees.
  • Select one employee: Click the name to highlight.
  • Select a group of employees: Hold the CTRL key and click multiple employees. (To select a contiguous group of employees, click the first name, hold the SHIFT key, and click the last name.)
  • Select all employees: Click Select an Action, and then click Select All.
  1. After selecting employees, click Timecard.
    The timecard information for the first selected employee is displayed. To move through the group, click the arrows next to the Person & ID box or select a name from the list in the Person & ID box.


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