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Edit Timecard and Add/Delete Comments

You edit your timecard differently depending on when you want to make the edits.

Note: If you have not approved your timecard, make the corrections the same way you normally enter time. See Enter Time (in the Current Pay Period).

Edit Timecard in the Current Pay Period (After Timecard is Approved)

You may need to correct an entry on your timecard:

  • If you have not approved your timecard, make the corrections the same way you normally enter time. See Enter Time (in the Current Pay Period).
  • If you have already approved your timecard, use this procedure. 
  • If the Pay Rep has signed off on your timecard, edit procedures may be different. Contact your supervisor and Pay Rep for assistance.
  1. If your supervisor approved the timecard, you need to request that your supervisor remove their approval before you can make corrections.
  2. To remove your approval, click Remove Approval.

    The Remove Approval button is located next to the Save button in the upper-left corner of the Kronos timecard.

  3. Edit your timecard.
  4. The changes you made will appear in the audit trail for your timecard. Add a comment explaining any changes you made. (For instructions, see Add and Delete Comments.)
  5. Click Save.
  6. Reapprove your timecard and notify your supervisor to reapprove it as well.

Notes: After you save your timecard, the changes you made will appear in the audit trail on your timecard. You can only view the Audit trail for edits in the full version of Kronos (not in the HTML version you’re currently using). For more information about logging into and using the full version of Kronos see the Kronos documentation for nonexempt employees.

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Edit Timecard — Historical Edit (in Prior Pay Period)

You may need to correct an entry on your timecard from a prior pay period. This is called an Historical Edit. You can only perform historical edits in the full version of Kronos (not in the HTML version you’re currently using). For more information about logging into and using the full version of Kronos see the Kronos documentation for nonexempt employees.

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Add and Delete Comments

You can add a comment to a time entry.

  1. Click the In/Out cell, and then click Comments.

    The Comments button is located next to the Remove Approval button in the upper-left corner of the Kronos timecard.

  2. Select an appropriate comment from the Available Comments list, and then click the arrow to move it to the Selected Comments column.



  3. Click OK.
  4. Click Save to save your timecard.
    A yellow memo pad icon appears in the cell where you added the comment.

Notes:

  • To delete a comment, click the yellow icon to open the comment box. Select the comment in the Selected Comments box, and then click the arrow to move it back to the Available Comments list. Click OK.
  • Comments in signed-off pay periods cannot be deleted. 
  • Deleted comments remain in the audit trail.
  • After you save your timecard, the comments you made will appear in the audit trail on your timecard. You can only view the Audit trail for edits in the full version of Kronos (not in the HTML version you're currently using). For more information about logging into and using the full version of Kronos see the Kronos documentation for nonexempt employees.

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