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Holiday Leave Time is automatically applied to your timecard by the Kronos system approximately 14 days prior to a university-recognized holiday. If you do not work on the holiday, you are paid your regular salary for that day, based on your normal work schedule.
If you are a nonexempt employee, record work shifts and meal breaks on your timecard as you do for a normal workday. If you use a time clock, follow the departmental directions for holidays. Cornell policy allows departments to choose from three different holiday pay options.
If you are a benefits-eligible employee, your holiday pay is calculated based on your work rule in Kronos, which applies the pay option selected by the department. Non-benefits-eligible temps and students are paid their regular wage for holiday time worked.
Kronos is a time collection system used by hourly employees (including student employees) to record time worked and leave time (for benefits-eligible employees). Time worked is recorded by:
Whenever you are scheduled to work. You punch IN when you start work and punch OUT when you stop. You also punch OUT and IN for unpaid meal breaks as required by New York State labor law. A punch refers to a specific reported time, and includes am or pm (ex: 2:35PM). If you use a time clock or the Time Stamp process, the time is punched automatically when you log on or off. If you use a web-based time card, you manually enter the exact hour and minute.
The term “compensatory time” has been replaced with “paid leave credit.” To record paid leave credit time that is not holiday time, use the earnings code CTO - Paid Leave Credit Other.
In Kronos, open the My Links tab and select Earnings Codes. The following are the most common earnings codes for leave time:
Kronos is the official data of record, where work and leave time is recorded, and where accruals are calculated. There are a number of reasons why balances can be out of sync (such as calculations based on late hire, disability, off-cycle check payment, incorrect historical edits, etc.). Contact your pay rep for assistance with corrections.
Yes, but within a maximum limit of five months from “today.”
Contact the office of Workforce Policy and Labor Relations with questions about applying the rules to your local situation.
When rules are not followed for legitimate reasons an exemption can be filed with New York state. When multiple employees are available to perform the necessary tasks, you may need to shuffle schedules to allow for full breaks to be taken.
If a short meal break is taken that is less than the minimum according to NY State law and/or Cornell policy, that time must be paid back to the employee.
A new earnings code PSB - Paid Short Break must be used when departments are compensating for short meal breaks.
Pay reps and supervisors in most areas will have access to this new pay code.
For staff members: See the HR webpage on Standard Workweek and Pay Periods.
For students: See the Meal Period policy on the Student Employment website.
Employees are responsible for knowing the meal policy and for taking a full 30-minute lunch break and/or 20-minute dinner break, when applicable. If work interferes with a meal break, inform your supervisor.
Supervisors are responsible for informing new employees of Cornell's policies and enforcing these rules.
If an ongoing workload issue is interfering with meal periods, it needs to be escalated to local pay reps who can discuss the matter with labor relations when necessary.
Yes, you can print your current timecard, or timecards from previous pay periods.
Yes. Click the navigation tab and select View Your Paycheck.
Refer to the Kronos and Java page.
Kronos is offered in a full version and an HTML (limited) version. Both versions provide the basic functionality of entering time worked and approving timecards. The full version includes additional functions that payroll representatives (pay reps) frequently use, and that employees and supervisors may need less frequently.
For many employees and supervisors, the HTML (limited) version of Kronos will meet their needs most of the time. However, they may occasionally need to access the full version of Kronos for advanced functions such as historical edits, the audit record of changes, creating reports, and creating or adjusting standard work schedules.
The following functionality is not available in the HTML version:
User support details are available on the Technical Requirements page.
Either you do not have Java (the required programming language for Kronos) installed, or you are using a Mac operating system that is not yet compatible with Kronos. Review technical requirements, or contact your department network administrator or the IT Service Desk for assistance. You can use the HTML version of Kronos.
Yes, but check first with your supervisor regarding departmental restrictions or requirements. In most cases, you are required to be on the job site to log your IN / OUT punches.
Kronos does not offer font size adjustments. However using your computer’s Control Panel you can adjust the settings for Fonts and for Display to increase font size and window size on your screen.
Student employees and staff should be trained by their supervisors or pay reps. Ask your supervisor for assistance. In addition, you can also reference the online Kronos How To Guides.
There are several possibilities:
You’ll receive an e-mail from Payroll Services with specific log-on instructions.
For your first log on, Kronos has to build the memory cache. Depending on what browser you used, a black or white screen may display during that cache building period – which usually lasts no more than a few minutes. Click Log Off, and then close the browser. Log on again. If you still cannot log on, contact the IT Service Desk.
All In/Out shift punches for every employee round to the nearest tenth of an hour (i.e., every six minutes around the clock (:00, :06, :12, etc…). A time of 8:02am a.m., will round to 8:00 a.m., a time of 8:09 a.m. will be round to 8:12 a.m., and so on.
Break times within a shift will not be rounded; they use actual punch time. If you leave for lunch at 12:03 p.m., and come back at 12:33 p.m., those are the times that will be used to define the total time for the day.
Pay code total time will show as two decimals now because of the actual break time.
Minute to Decimal conversion table: (Min/60 decimal, then round to 2 decimal places)
|1 = .02||21 = .35||41 = .68|
|2 = .03||22 = .37||42 = .70|
|3 = .05||23 = .38||43 = .72|
|4 = .07||24 = .40||44 = .73|
|5 = .08||25 = .42||45 = .75|
|6 = .10||26 = .43||46 = .77|
|7 = .12||27 = .45||47 = .78|
|8 = .13||28 = .47||48 = .80|
|9 = .15||29 = .48||49 = .82|
|10 = .17||30 = .50||50 = .83|
|11 = .18||31 = .52||51 = .85|
|12 = .20||32 = .53||52 = .87|
|13 = .22||33 = .55||53 = .88|
|14 = .23||34 = .57||54 = .90|
|15 = .25||35 = .58||55 = .92|
|16 = .27||36 = .60||56 = .93|
|17 = .28||37 = .62||57 = .95|
|18 = .3||38 = .63||58 = .97|
|19 = .32||39 = .65||59 = .98|
|20 = .33||40 = .67||60 = 1.0|
Log on to Kronos.
Entered time defaults to a.m. If you start or end work after 12:00 noon you must designate P or PM on each IN/OUT time punch. Example: 235p (converts automatically to 2:35PM).
Yes. Kronos will convert military time to the correct a.m. or p.m. time (e.g., 1100 converts to 11:00am, 1900 converts to 7:00pm).
If all jobs are in the same pay rep group, you will have one timecard. On that timecard, you use a transfer action to move time worked to one of your other jobs. Typically, your supervisor will train you on how to enter a transfer.
You can delete or edit (change) a punch in the current pay period. Punches can also be edited in previous pay periods using the Historical Edit function. However, the original punch will always display on the tab. When you delete a punch, you must add a comment and note of explanation to justify the change for audit purposes.
A correction to punches or leave in a signed off (previous) pay period.
If you did not click Save after you entered your time, those punches were not recorded. You must reenter that time. If the time worked was in the current pay period, enter it on the appropriate date and click Save. If the pay period has closed, the time must be entered as an historical edit. Ask your supervisor or pay rep for procedures and training before attempting an historical edit.
If you did not indicate a.m. or p.m. on the time entered the punch defaults to a.m., so Kronos assumed you worked an additional shift and reassigned your punches. Edit your punches and add a.m. and p.m. where appropriate. SAVE your timecard.
Yes. A schedule provides a visual of when you are expected to start and end your shift and/or work day. You must still enter your exact start time, meal breaks, and end time by using a time clock, the time stamp method, or a web-based timecard.
Contact your supervisor or pay rep for assistance with entering historical edits.
That red block indicates a missed punch (i.e., there’s an IN punch but no OUT, etc.). Review your punches and add the missing punch. SAVE your timecard.
This indicates exceptions such as absences, early time punches, or late time punches based on your expected work schedule. To identify the exception, hover the cursor over the outlined box.
The purple outline indicates a Kronos-generated punch.
You and your supervisor must approve the timecard by the end of the pay period. First you approve. Then your supervisor approves. Next, your pay rep signs off. Finally, Payroll Services signs off on all timecards to lock the pay period and start the payroll process. Note: You cannot put your approval on a timecard that has already been approved or signed off unless previous approval/sign-off is removed.
Approval is an electronic signature, confirming the reported time is correct and accurate. Sign Off is a verification that the pay period has ended and reported time can be processed for payment.
You cannot make changes to the current pay period after the timecard has been approved. Approvals and sign-offs lock the timecard.
If the pay rep signed off – the timecard is locked. After Payroll Services pulls time and starts the payroll process, retro approvals cannto be added. However, if time has not been pulled, the pay rep can remove sign-off to allow you to add your approval. However, you can retro-approve your timecard after supervisor approval, if the timecard has not been signed off and locked.
Yes, if your timecard was approved by your supervisor and signed off by the pay rep. However, you need to follow up with your supervisor and pay rep to verify that the hours worked are correct and accurate. Send an e-mail of explanation to your supervisor and attach a copy of your timecard for the missed pay period to confirm that time worked was correct.
Yes. Both your supervisor and your pay rep can make changes to your timecard, even after you’ve approved it.
No. Supervisors must review and approve individual timecards.