Payroll Services

Payroll's "On-Cycle Correction" and "Off-Cycle Correction" forms are to be used in the following circumstances:

• To correct errors to an employee's pay
• To process certain payments (e.g., accrued vacation) to terminated employees
• To authorize overpayment deductions from an employee's paycheck

• A "payline entry" must be made to process a correction as an on-cycle. The payment or deduction processed will be reflected in the employee's regular paycheck.
  
• If a payment is processed as an off-cycle, a check must be created and processed outside of the regularly scheduled payroll processing schedule, to create what is known as an "off-cycle check." Off-cycle checks are always in paper format and can not be direct deposited.

Note: Avoid off-cycle check creation, because it is a cost- and labor-intensive process. Off-cycle requests must only be made when there is a financial hardship or other special circumstances. Contact Payroll for further information.

There are biweekly and semimonthly forms for requesting corrections. Please use the correct form and state whether the request is for an on-cycle or off-cycle correction.

• Biweekly On/Off-Cycle Correction form
• Semimonthly On/Off-Cycle Correction form

Note: Do not use these forms to request additional compensation for an employee (e.g., bonuses, etc.). Requests for additional payments are handled through Human Resources.

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