Payments

With the implementation of the Kuali Financial System (KFS), what Cornell has previously referred to as a Payment Request has become a Disbursement Voucher (DV). The KFS DV e-doc is used for payments that do not require a purchase order, and to reimburse nonemployees for travel and others for expenses incurred while conducting university business. Payments can be in issued the form of a check, automated clearing house (ACH/direct deposit), or wire transfer.

The DV e-doc is located on the KFS Main Menu tab, in the Transactions section, under Financial Processing.

Log in to KFS

Note: Access to KFS is limited to authorized individuals. For help, see the KFS Support and Transition Tools pages.

For details on using KFS for processing payments see the Purchasing Standard Operating Procedures. For general information about the KFS Accounts Payable and Financial Processing modules, see Using KFS - Accounts Payable and Using KFS - Financial Processing.

Payment Request System Login

Note: This application is secure and can be accessed by authorized individuals only. See CIT's Kerberos Authentication Web site for information on the authentication process. Direct all other inquiries to Disbursement Review.

Notes:

• If the payee is not already in the Payment Request System, the unit or business service center will request that the payee complete a W-9 form, and fax it directly to the Office for Supply Management Services at 607-255-9450. For additional information, please refer to section 204 of the Buying Manual. 

• W-9 Requirements for Payment Request Vendors
• Get the W-9 forms

• Before a request can be approved and released for payment, a Payment Request cover sheet, with attached original supporting documentation, must be sent to the Division of Financial Affairs (DFA).
• When requesting pickup, you must attach a second cover sheet to the documentation sent to DFA.

For more information, e-mail Disbursement Review.

What is the Payment Request System?

The Payment Request System enables Cornell employees to initiate, track, and approve reimbursements, cash advances, and direct payments to vendors. Faculty, staff, and students are responsible to expend funds in a manner consistent with the missions of the university and the conditions specified by external sources, when applicable.

Each request will be routed to payment authorities and Disbursement Review for review. Depending on the accounts used in the request, it may be routed to Sponsored Funds Accounting for additional review. Please allow 10 days to process your request.

The Payment Request System Must Be Used by All Units 
Units from both contract and endowed colleges should be using the Payment Request System to process any eligible payments. The following payments are not eligible and should be submitted on the paper form until further notice:

• Electronic funds transfers (wire transfers, ACH, drafts)
• Payments issued in foreign currency
• Payments over $1,000,000
• Payments on state appropriated funds
• Moving or relocation reimbursements.

Faculty, staff, and students can practice using the Payment Request System without affecting production data.

Payment Request Test System

Note:  This application is secure and can be accessed by authorized users only.  See CIT's Kerberos Authentication Web site for help topics.