Meeting Type
|
Date and Time |
Agenda |
Location |
FTC/BSC Directors' Meeting
|
Tuesday,
January 4, 2011
10:30 a.m. – Noon
|
Announcements (FTC/BSC definitions; meeting attendance, agendas, preparation and notes); Metrics; Procurement Cards; Future agenda items
|
225 ILR Conference Center
|
| FTC/BSC Directors' Meeting |
Tuesday,
January 18, 2011
9:00 – 10:30 a.m. |
Procurement Cards (requests, commodity codes, closures); Kuali; Confidential data to NARs; Local restaurants that direct-bill; Remote deposit; 1099s for corporations; Next meeting tasks
|
B12 Day Hall, Planning & Budget Conference Room |
KFS Campus Liaisons Monthly Meeting
|
Thursday
February 3, 2011
8:30 – 10:00 a.m. |
Phase 2 milestones; Prerequisites for March quality assurance testing; Manual testing update; Kuali Day presentations |
|
| FTC/BSC Directors' Meeting |
Friday,
February 4, 2011
10:30 a.m. – Noon |
Remote deposit after July 1, 2011; Out-of-state tax certificates; New Procurement Card application review and approval process; Questions for Supply Management Services |
B12 Day Hall, Planning & Budget Conference Room |
| FTC/BSC Directors' Meeting |
Friday,
February 11, 2011
10:30 a.m. – Noon |
Update on first FTC change management training; KFS delegations (fiscal officers, delegate assignment, set up and maintenance, transaction and payment approval authority update)
|
B12 Day Hall, Planning & Budget Conference Room |
| FTC/BSC Directors' Meeting |
Tuesday,
March 1, 2011
10:30 a.m. – Noon |
Group travel (including mention of contracts); Update on questions for SMS from February 4 meeting (content reviewer, matrix for recurring orders, etc.); KFS vendor set up (FTC/BSC/SMS roles and responsibilities)
|
B12 Day Hall, Planning & Budget Conference Room |
KFS Campus Liaisons Monthly Meeting
|
Thursday
March 3, 2011
8:30 – 10:00 a.m.
|
Prerequisites for March QA testing; Phase 2 milestones; Project next steps; Org. consistency principles; Testing update; Training engagement; New translation tool
|
|
| FTC/BSC Directors' Meeting |
Monday,
March 14, 2011
10:30 a.m. – Noon |
Procurement Card documentation scanning (receipts after KFS go-live, best practice); KFS roles (e-doc translation and delegation)
|
B12 Day Hall, Planning & Budget Conference Room |
| FTC/BSC Directors' Meeting |
Wednesday,
March 23, 2011
|
KFS Roles (continuation from previous meeting - e-doc translation)
|
B12 Day Hall, Planning & Budget Conference Room |
| FTC/BSC Directors' Meeting |
Friday,
March 25, 2011
10:30 a.m. – Noon |
Remote Capture; PCI compliance (annual training, noncompliance); Catering project; Cellphone pooling project; Roles and responsibilities in vendor set up; Procurement Countdown to KFS news; KFS authority levels
|
B12 Day Hall, Planning & Budget Conference Room |
| FTC/BSC Directors' Meeting |
Thursday,
March 31, 2011
10:30 a.m. – Noon |
KFS training (training for extended groups, University Budget Group members list); KFS Roles (Disbursement Voucher and Travel System, requisitions, KFS roles in/out, Disbursement Voucher Vendor Setup best practice document, KFS fiscal officer delegations)
|
B12 Day Hall, Planning & Budget Conference Room
|
KFS Campus Liaisons Monthly Meeting
|
Thursday
April 7, 2011
8:30 – 10:00 a.m.
|
KFS transaction initiation; training engagement update; KFS go-live access; ID&R tutorial review; standard operating procedures; chart cut-off dates
|
|
| FTC/BSC Directors' Meeting |
Tuesday,
April 12, 2011
10:30 a.m. – Noon |
2011 SOX Questionnaire; KFS roles (Initiator/out role for Edit Vendor, Disbursement Voucher Vendor Setup, other bank accounts); KFS fiscal officer delegations; Final Procurement Card feed and e-SHOP transactions
|
B12 Day Hall, Planning & Budget Conference Room |
| FTC/BSC Directors' Meeting |
Wednesday,
April 20, 2011
10:30 a.m. – Noon |
KFS training (review individuals to be trained); KFS roles (e-docs in FTCs and BSCs), Org reviewer functionality, transmitting requisition information); Fiscal officer delegations (draft delegation setups); Go-live access (security access worksheets)
|
B12 Day Hall, Planning & Budget Conference Room |
| FTC/BSC Directors' Meeting |
Tuesday,
April 26, 2011
10:30 a.m. – Noon |
Payroll accruals (FY11 year-end nonexempt payroll for June 30, 2011); KFS training; Disbursement voucher (vendor input, employees as vendors, petty cash recipients, Travel System use after go-live, processing prizes and awards); Asset/liability accounts (object codes, independent student organizations); Procedures for small-dollar payments with ultimate use for human subject fees
|
B12 Day Hall, Planning & Budget Conference Room |
| FTC/BSC Directors' Meeting |
Tuesday,
May 4, 2011
10:30 a.m. – Noon |
KFS roles (for go-live); KFS delegations (methodology for KFS delegations, Account Delegation Setup worksheet); Payments for next fiscal year; Hard-copy documents after KFS go-live; e-SHOP "Business Expense" field
|
B12 Day Hall, Planning & Budget Conference Room |
| KFS Campus Liaisons Monthly Meeting |
Thursday
May 5, 2011
8:30 – 10:00 a.m. |
KFS project update; Cutover update; Reminder for go-live access worksheets; Training reminder |
|
| FTC/BSC Directors' Meeting |
Tuesday,
May 10, 2011
10:30 a.m. – Noon |
Prepaid expense accounts (solution for 2011-12 charges that must be prepaid before July 1, 2011); Supply Management Services updates (discussion, procurement card rebates, status of KFS vendor database, purchase order conversion plans; e-SHOP in KFS: Shop Catalog); FYI e-mails from Anne Shapiro
|
B12 Day Hall, Planning & Budget Conference Room |
| FTC/BSC Directors' Meeting |
Wednesday,
May 18, 2011
10:30 a.m. – Noon |
Cash and credit card e-doc "back office" (DFA) processing in KFS (reconciliations - credit card receipt and advance deposit e-docs, cash operations my.cornell portlet, departments using remote capture); KFS (travel reimbursement process until travel module is implemented, book purchases)
|
B12 Day Hall, Planning & Budget Conference Room |
| FTC/BSC Directors' Meeting |
Tuesday,
May 24, 2011
10:30 a.m. – Noon |
University Policy electronic mailing list; Tax identification numbers; Review of SFG concerns; Salary Expense Transfer class registration; Group communications (ideas for communicating between groups); Fiscal officer delegation (for Shop Catalog orders less than $500); Purchasing standard operating procedures; Miscellaneous updates
|
B12 Day Hall, Planning & Budget Conference Room |
| FTC/BSC Directors' Meeting |
Tuesday,
May 31 2011
10:30 a.m. – Noon |
Independent student organizations and the use of liability accounts (use of External Organization accounts for "agency" accounts in KFS); Disbursement Voucher vendor setup and edit best practice; Small-dollar and human subject fee processing update; FY11 Payroll accrual object code change
|
B12 Day Hall, Planning & Budget Conference Room |
| KFS Campus Liaisons Monthly Meeting |
Thursday
June 2, 2011
8:30 – 10:00 a.m. |
ID&R update; KFS support model; KFS project update; Stakeholder sign-off
|
|
| FTC/BSC Directors' Meeting |
Monday,
June 6, 2011
10:30 a.m. – Noon |
Interim travel procedure (pre-KFS Travel module); Prizes and awards processing; Miscellany updates and information (enhanced template to replace WebReq, instructions on BSC procurement cards >$250K, access to phone billing information after KFS go-live, W-9 exceptions, Org Reviewer role clarification
|
B12 Day Hall, Planning & Budget Conference Room |
| FTC/BSC Directors' Meeting |
Thursday,
June 16, 2011
10:30 a.m. – Noon |
"Check Pick-up" and "Enclosure" options (proposed best practice); KFS support model; ID&R deliverables and training; APPS year-end and conversion update; Miscellany notes and updates (labor adjustment form, SME updates); Next meeting agenda items
|
B12 Day Hall, Planning & Budget Conference Room |
| FTC/BSC Directors' Meeting |
Monday,
June 20, 2011
10:30 a.m. – Noon |
CBS accepting new credit card customers; Visiting scientists (reimbursements, per diems); Enhanced Web template (WebReq replacement will be done in stages); Shop Catalogs (Requisition e-docs without account numbers, preparer notification of orders not submitted); Procurement card training; Travel reimbursement procedures; KFS support
|
B12 Day Hall, Planning & Budget Conference Room |
| KFS Campus Liaisons Monthly Meeting |
Thursday
July 7, 2011
8:30 – 10:00 a.m. |
KFS support review, KFS status report, ID&R status report |
|
| FTC/BSC Directors' Meeting |
Wednesday,
June 29, 2011
10:30 a.m. – Noon |
Disbursement Voucher payment reasons to object levels worksheet; KFS go-live; Independent student organizations (solutions for processing separate transactions from Cornell internal organization accounts); Miscellaneous updates (KFS training environment, SMS training labs)
|
B12 Day Hall, Planning & Budget Conference Room |
| FTC/BSC Directors' Meeting |
Tuesday,
July 12, 2011
9:00 a.m. –10:30 a.m.
|
Post-go-live KFS question and answer session (accounts payable, contracts and grants, financial processing, general ledger, reporting, purchasing, and support)
|
B12 Day Hall, Planning & Budget Conference Room |
| FTC/BSC Directors' Meeting |
Monday,
July 18, 2011
10:30 a.m. – Noon |
KFS-related updates (requisition initiator permissions in e-SHOP, emergency status communications, procurement card issues, Kuali Identity Management issues, disbursement voucher issue, delegations, vendor set up); Supply Management Services updates (communications, quality issues, post-transaction audit on procurement cards, Staples Convenience Card, cellphone pooling and policy)
|
B12 Day Hall, Planning & Budget Conference Room |
| FTC/BSC Directors' Meeting |
Tuesday,
August 2, 2011
10:30 a.m. – Noon |
Introductions; Staples convenience card followup; one-time travel exception; W-9s; Auxiliary Vouchers; ad hoc approvals; delegations; bank account reconciliations; ACH payments; miscellany updates and information (country list, DV bug, student reimbursements, taxable payments, procurement card, system stability and performance, finding check numbers, restricted use payment reason)
|
B12 Day Hall, Planning & Budget Conference Room |
| KFS Campus Liaisons Monthly Meeting |
Thursday
August 4, 2011
8:30 – 10:00 a.m. |
KFS production "Big Board," Year-end and fiscal year 2012 update, ID&R status report, Phase III update |
|
| FTC/BSC Directors' Meeting |
Monday,
August 15, 2011
10:30 a.m. – Noon |
Announcements; Critical issues discussed (Vendor setup process from Purchase Orders and Disbursement Vouchers, issues with Receiving, Purchase Order issues, Payment Requests, available sponsored fund balances, Distribution of Income and Expense e-docs, general dashboard data, Fiscal Officer queue, delegations, W-9s, Requisitions vs. Payment Requests, training and standard operating procedures, travel, independent student organizations and external organizations, human participant fees, miscellaneous)
|
B12 Day Hall, Planning & Budget Conference Room |
| FTC/BSC Directors' Meeting |
Tuesday,
August 30, 2011
10:30 a.m. – Noon |
Announcements (Accounting Certificate Program, Purchase Orders awaiting receiving, KFS issues); Delegations; Ad hoc routing; Current status |
B12 Day Hall, Planning & Budget Conference Room |
| KFS Campus Liaisons Monthly Meeting |
Monday
September 12, 2011
1:00 – 3:00 p.m. |
KFS Update communications; KFS production "Big Board"; KFS documentation needs; KFS/HR Org mapping; Phase III cutover details
|
|
| FTC/BSC Directors' Meeting |
Tuesday,
September 13, 2011
10:30 a.m. – Noon |
Housekeeping (communications, temps); Advance Deposit and Credit Card Receipt e-doc back-office processing in KFS; In/Out discussions (Effort Certification, Capital Assets); Delegations; Miscellany (special handling checks)
|
B12 Day Hall, Planning & Budget Conference Room |
| FTC/BSC Directors' Meeting |
Tuesday,
September 27, 2011
10:30 a.m. – Noon |
Effort certification; In/Out discussion for Capital Assets (Capital Assets Document Summary, In/Out document, org reviewer role); Disbursement Voucher initiator role; "Signature Authority"; Sponsored Financial Services (payments to human participants, Salary Expense Transfer e-docs, business purpose, federally unallowable object codes, reporting research activity in KFS, "sub awards" to Weill Cornell Medical College)
|
B12 Day Hall, Planning & Budget Conference Room |
| FTC/BSC Directors' Meeting |
Tuesday,
October 11, 2011
10:30 a.m. – Noon |
Brainstorming billing - processes and steps (types of entries, differences between entry types, Service Billing e-docs, followups); Disbursement Voucher vendor setup best practice; procurement card receipt scanning at the unit level best practice; best practice for incoming wires; IT solution for rerouting documents; local security; Accounts Payable invoice backup update; pain points
|
B12 Day Hall, Planning & Budget Conference Room |
| KFS Campus Liaisons Monthly Meeting |
Thursday
October 13, 2011
8:30 – 10:00 a.m. |
Phase 3 updates; KFS production status; project feedback |
|
| FTC/BSC Directors' Meeting |
Tuesday,
November 8, 2011
10:30 a.m. – Noon |
Backlog; brown-bag lunch (purchase order vendors, document scanning); metrics; Spend Viz; discussion (invoice backlog, temporary staff, W-9 exceptions, check delivery, eInvoicing, meetings)
|
B12 Day Hall, Planning & Budget Conference Room |
| FTC/BSC Directors' Meeting |
Tuesday,
November 22, 2011
9:30 – 11:00 a.m.
|
Travel (who is doing what?, KFS Travel module); KFS units of measure; sponsored and non-sponsored updates (non-sponsored contracts, W-9s, foreign travel on sponsored agreements, sponsored account setup, quality assurance); Cynergy/metrics; tax-exempt certificates
|
B12 Day Hall, Planning & Budget Conference Room |
| KFS Campus Liaisons Monthly Meeting |
Thursday
December 1, 2011
8:30 – 10:00 a.m. |
Phase 3 updates; KFS production status; project feedback |
|
| FTC/BSC Directors' Meeting |
Tuesday,
December 6, 2011
10:30 a.m. – Noon |
Credit Card Receipt (CCR) processing suspension; non-sponsored Procurement Card Document (PCDO) backlog and supporting documentation; document management volunteers; Supply Management Services (specifications and feedback for requested KFS enhancements); Corporate Travel Card Program
|
B12 Day Hall, Planning & Budget Conference Room |
| FTC/BSC Directors' Meeting |
Tuesday,
December 20, 2011
10:30 a.m. – Noon |
KFS over holiday break; Converted capital assets (Capital Assets module go-live for DFA, physical inventories); External Organizations (testing, new account setup, security, standard operating procedures); Supply Management Services response regarding KFS enhancements; Gifts for employees for the holidays (tax implications); Miscellany information and updates (nightly accounting updates, effort certification, processing issues, "moving" payment reason)
|
B12 Day Hall, Planning & Budget Conference Room |
