The term 'pay rep' is used loosely to identify an individual who performs any or all of the following functions within the department:
- Assigns supervisors to employees who record time using the COLTS time-collection system
- Performs key administrative functions within the Kronos time-collection system.
- Picks up and delivers off-cycle paychecks to employees
- Receives labor distribution reports electronically or in hard copy (i.e., Report 189)
- Understands earnings codes
- Understands deduction codes
- Understands the off-cycle and on-cycle check processes
- Returns uncollected checks to Payroll
- Corrects vacation and sick leave balances for nonexempt employees
- Provides employees with information regarding direct deposit enrollment, tax withholding certificates, and Foreign National Questionnaires (FNQ)
