January 20, 2010 - Cornell Procurement Services
The following announcement was sent by e-mail to people who have asked to hear from the Office for Supply Management Services (SMS). If you would like to subscribe to receive, or unsubscribe from receiving announcements from SMS please send an e-mail to firstname.lastname@example.org.
Dear Cornell Travelers and Travel Arrangers:
Since discontinuing the use of American Express for travel booking services, we are pleased to provide you with an alternative. As we announced previously, we encourage you to use AAA (formerly Stone Travel) for booking all Cornell business-related travel, because they are willing to bill Cornell directly for guest, group, and international travel. Invoices for travel booked through AAA may be paid via e-SHOP or the Payment Request System.
Guest, Group and International Billing Process
- Once the trip is ticketed, AAA will e-mail the invoice to the travel arranger. AAA will also send invoices weekly
A webinar tutorial on paying AAA invoices via e-SHOP is available on our website at www.dfa.cornell.edu/procurement/tools/training/.
Process for Paying Travel Invoices Via e-SHOP
The invoices submitted via this process will result in a charge in the the APPS procurement card queue.
AAA also provides business travel arrangements for Cornell faculty and staff with payments made using Cornell Diner’s Club card, a personal credit card, or a travel advance.
Watch for an announcement next month regarding a new travel Web portal, which will assist you in finding travel providers who comply with Cornell policies. The site will have information and links to approved travel agencies (including AAA); airline, hotel, and car rental contracts; and online booking tools. For updates to Cornell’s travel options, visit the Travel Services Web site at travel.cornell.edu.