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Calendar and Deadlines

Accounting processes often involve important deadlines and cut-off dates.

Please see the year-end calendar for more information on the processes that occur at year-end.

2015 Year-End Deadlines

All dates and times listed below are subject to change.

Month Day Weekday Time Description
June-July All     Daily approval of entries (all billings must be current)
June
1 Monday
Org Reviewer set up for year end e-docs
June 25 Thursday 9:00 p.m. LTIP cutoff for June activity (FY15 LTIP transactions can continue to be posted through 7/15, these transactions will be included as July LTIP activity)
June 30 Tuesday 8:45 p.m. Final collector files and enterprise feeds
June 30 Tuesday 9:00 p.m. In-year e-docs will be automatically disapproved [Budget Adjustment (BA), Distribution of Income and Expense (DI), General Error Correction (GEC), Internal Billing (IB), Transfer of Funds (TF), Salary Expense Transfer (ST), Benefit Expense Transfer (BT)]
July 1 Wednesday   Year End (YE) e-docs for FY 2015 available
July 1 Wednesday   FY 2016 in-year e-docs available
July 1 Wednesday   Final procurement card load (PCDO Auto held until 7/21)
July 6 Monday   Central biweekly payroll accrual posted to P12, (4 days: 6/25, 6/26, 6/29, 6/30)
July 6 Monday   Final Payment Request (PREQ) input for FY 2015 (last day fiscal officers can adjust accounts on PREQs for FY 2015).
Note: The vendor invoice date must be June 30 or earlier to post back to June. If the vendor invoice is July 1 or later, it will post to the new fiscal year.
July 7 Tuesday   Auxiliary Voucher (AV) for FY 2015
July 10 Friday 9:00 p.m. Procurement card post-back period end (last day procurement card transactions can be posted to FY 2015)
July 13 Monday   First account reversion
July 15 Wednesday 9:00 p.m. Final YE e-doc creation/submission (departments)
July 15 Wednesday   Second account reversion
July 16 Thursday 5:00 p.m. Third and final account reversion Final YE e-doc approval (departments) (KFS and e-SHOP will be unavailable, 5:00 p.m. - 12:00 a.m.)
July 20 Monday 5:00 p.m. Year-end close (KFS and e-SHOP will be unavailable, 5:00 p.m. - 12:00 a.m.)