Accounting processes often involve important deadlines and cut-off dates.
Please see the year-end calendar for more information on the processes that occur at year-end.
All dates and times listed below are subject to change.
|June-July||All||Daily approval of entries (all billings must be current)|
||1||Monday||Org Reviewer set up for year end e-docs
|June||25||Thursday||9:00 p.m.||LTIP cutoff for June activity (FY15 LTIP transactions can continue to be posted through 7/15, these transactions will be included as July LTIP activity)|
|June||30||Tuesday||8:45 p.m.||Final collector files and enterprise feeds|
|June||30||Tuesday||9:00 p.m.||In-year e-docs will be automatically disapproved [Budget Adjustment (BA), Distribution of Income and Expense (DI), General Error Correction (GEC), Internal Billing (IB), Transfer of Funds (TF), Salary Expense Transfer (ST), Benefit Expense Transfer (BT)]|
|July||1||Wednesday||Year End (YE) e-docs for FY 2015 available|
|July||1||Wednesday||FY 2016 in-year e-docs available|
|July||1||Wednesday||Final procurement card load (PCDO Auto held until 7/21)
|July||6||Monday||Central biweekly payroll accrual posted to P12, (4 days: 6/25, 6/26, 6/29, 6/30)|
|July||6||Monday||Final Payment Request (PREQ) input for FY 2015 (last day fiscal officers can adjust accounts on PREQs for FY 2015).
Note: The vendor invoice date must be June 30 or earlier to post back to June. If the vendor invoice is July 1 or later, it will post to the new fiscal year.
|July||7||Tuesday||Auxiliary Voucher (AV) for FY 2015|
|July||10||Friday||9:00 p.m.||Procurement card post-back period end (last day procurement card transactions can be posted to FY 2015)|
|July||13||Monday||First account reversion|
|July||15||Wednesday||9:00 p.m.||Final YE e-doc creation/submission (departments)|
|July||15||Wednesday||Second account reversion|
|July||16||Thursday||5:00 p.m.||Third and final account reversion Final YE e-doc approval (departments) (KFS and e-SHOP will be unavailable, 5:00 p.m. - 12:00 a.m.)|
|July||20||Monday||5:00 p.m.||Year-end close (KFS and e-SHOP will be unavailable, 5:00 p.m. - 12:00 a.m.)|